Administrative Secretary (Regional Oral Health Program) Part- Time

  • Job Tracking ID: 512527-641465
  • Job Location: Hammonton, NJ
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Part-Time
  • Years of Experience: Any
  • Starting Date: ASAP

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Job Description:


Southern Jersey Family Medical Centers, Inc. is seeking a part-time (3 days/24 hours per week) administrative secretary to support the Regional Oral Health Program staff and their activities. 

Minimum requirements:  High School graduate, college graduate preferred. Superior computer literacy (knowledge of Word, Excel, PowerPoint, Publisher) and previous secretarial experience.



The Administrative Secretary manages the daily clerical, scheduling, budgetary/ fiscal and preparatory operations and activities of the Regional Oral Health Program as directed by the Regional Oral Health Coordinator.


Responsibilities include:

  • Preparation of the various mailings of the Regional Oral Health Program (school/agency newsletters, fluoride mouthrinse tracking and monitoring forms etc.):

  • Development of forms for the organization of the program:

  • Data entry for all Regional Oral Health Program activities and surveys:

  • Budget development assistance, tracking and reconciliation, general accounting duties:

  • Maintenance of records and the office:

  • Manage and direct phone calls to appropriate personnel:

  • Mailing and tracking the delivery of oral health teaching kits:

  • Order and track supplies (Fluoride Mouthrinse Program etc.) with confirmation of arrival:

  • Maintenance and Inventory supplies in-house and at storage facilities:

  • Miscellaneous computer and other paperwork:

  • Preparation of reports for the Regional Oral Health Program:

  • Duplication responsibilities and other duties as determined by the Regional Oral Health Coordinator.


Experience and Skills:

Position Requirements:
- Enthusiasm for promoting children’s oral health
- Strong organization skills, solution oriented 

- Proficiency in Microsoft Office Suite
- Efficiency, works well with a team
- Strong attention to detail
- Excellent communication and Customer Service skills (verbal and written)

Southern Jersey Family Medical Centers, Inc. provides a rewarding and challenging work environment, state-of-the-art facilities, and a very competitive benefits package which includes: a healthy work/life balance, generous paid time off, floating /paid holidays, competitive wages, Tuition Assistance Program, 403(b) Retirement Plan with company contribution, Medical, Prescription, Dental, and Life Insurance.

Southern Jersey Family Medical Centers is an Equal Opportunity Employer.