Administrative Assistant (Regional Oral Health Program) Full-Time

    • Job Tracking ID: 512527-755612
    • Job Location: Hammonton, NJ
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Part-Time
    • Years of Experience: Any
    • Starting Date: ASAP
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COVID-19 vaccination or approved exemption required: *Exemption requests are subject to approval by administration.

Job Description:

Southern Jersey Family Medical Centers, Inc. is seeking a full-time administrative assistant to support the Regional Oral Health Program staff and their activities. 

Minimum requirements:  High School graduate, college graduate preferred. Superior computer literacy (knowledge of Word, Excel, PowerPoint) and previous secretarial experience.

 

POSITION SUMMARY: 

The Administrative Assistant manages the daily clerical, scheduling, budgetary/ fiscal and preparatory operations and activities of the Regional Oral Health Program as directed by the Regional Oral Health Coordinator.

 

Responsibilities include:

  • Preparation of the various mailings of the Regional Oral Health Program (school/agency newsletters, fluoride mouthrinse tracking and monitoring forms etc.)

  • Development of forms for the organization of the program

  • Data entry for all Regional Oral Health Program activities and surveys

  • Budget development assistance, tracking and reconciliation, general accounting duties

  • Maintenance of records and the office

  • Manage and direct phone calls to appropriate personnel

  • Mailing and tracking the delivery of oral health teaching kits

  • Order and track supplies (Fluoride Mouthrinse Program etc.) with confirmation of arrival

  • Maintenance and Inventory supplies in-house and at storage facilities

  • Preparation of reports for the Regional Oral Health Program

  • Prepare and distribute oral health kits as directed

  • Other duties as determined by the Regional Oral Health Coordinator

Experience and Skills:

Position Requirements:
- Enthusiasm for promoting children’s oral health
- Strong organization skills, solution oriented
- Proficiency in Microsoft Office Suite
- Efficiency, works well with a team
- Strong attention to detail
- Excellent verbal and written communication skills
-Customer Service skills

Southern Jersey Family Medical Centers, Inc. provides a rewarding and challenging work environment, state-of-the-art facilities, and a very competitive benefits package which includes: a healthy work/life balance, generous paid time off, floating /paid holidays, competitive wages, Tuition Assistance Program, 403(b) Retirement Plan with company contribution, Medical, Prescription, Dental, and Life Insurance.

Southern Jersey Family Medical Centers is an Equal Opportunity Employer.